We are a commercial mortgage brokerage that empowers current and aspiring commercial real estate owners to create, expand and optimize their portfolio by providing mortgage solutions. We are searching for our next great Executive Assistant (EA) to the President.
We boast a modern and centrally located facility, but for the right candidate, this opportunity is fully remote! You will be instrumental in coordinating, scheduling, and managing the President’s day to day. You will also be managing the necessary privacy and security surrounding associated personal and company information and assets, and assisting to foster a strong working relationship with our clients and amongst our team; we are growing fast and you are someone who will hit the ground running! We’re a tight-knit tribe who works hard but loves to have fun while doing so, forging a workplace atmosphere that will have you excited for your role each and every day.
The benefits to you!
First and foremost, you get to work in a company that is exploding with growth and who has an amazing team of professionals who are second to none at their craft; but wait, there’s more:
- A competitive salary of $60,000 - $70,000 per year plus a performance bonus paid bi-annually, depending on what you bring to the table - tell us why you’re at the top!
- A competitive benefits package upon completion of your 3 month probationary period, to ensure that you are happy and healthy
- A fully remote arrangement to help keep your work/life balance, in balance!
- Opportunity to grow your skills in Real Estate Finance industry
- The opportunity to grow your social community with like-minded professionals - we love our team events!
- We value your input in our processes, procedures, operations, and on how to grow the company. You are heard, listened to, and valued
Diversity is a strength
We don’t just accept difference, we celebrate it, we support it, and we thrive on it to the benefit of our employees, our community, and our clients. We are proud to be an equal opportunity workplace, an affirmative action employer, will make any accommodations where possible, and encourage applicants, from all walks of life, to apply for this opportunity; we want the best of the best!
Hello, is it you we’re looking for?
Organization, foresight, and a keen ability to multi-task and pivot, are critical to being successful in this position. Along with a winning attitude and a love of order, efficiency, and detail, you are dependable, reliable, and while you can work independently, you are also a team player. Here’s a few of the finer points that we’ll also need you to bring to the table:
Education and Experience
- 5-10 years of previous EA experience
- A relevant college or university degree, diploma, or certificate
- Commercial real estate or finance sector work experience is a bonus!
You’re also innately…
- Well above average in your Microsoft Suite and Canva skills, and are tech-inclined (we sure are!)
- A people person who is energized by day to interactions and thrives on a swift pace of business
- A team player who is agile and has the ability to pivot your focus without losing focus
- Able to pay high attention to detail under time constraints and tight deadlines
- A strong communicator, written and oral, in the English language
- Reliable, punctual, and take initiative; you’re not afraid to wear many hats
- Professional and able to practice discretion with highly sensitive information (we can’t stress the importance of this one enough!)
- A project manager; not only can you maintain deadlines, but you can unite a group and troubleshoot in real time, to achieve a common goal
- Legally able to work in Canada
- Able to pass a Criminal Record Check and Educational Check
What your day to day may include
- Time Management: Ability to prioritize tasks, manage multiple deadlines, and work efficiently under pressure to ensure timely completion of tasks
- Communication: Strong written and verbal communication skills to effectively convey information and coordinate with various internal and external stakeholders. Proficiency in organizing and managing executive inboxes, ensuring timely responses to important messages, categorizing and archiving emails for easy access, and maintaining a clutter-free inbox to enhance productivity and efficiency
- Interpersonal: Ability to build and maintain strong relationships with colleagues, clients, and partners, demonstrating diplomacy and tact in all interactions
- Initiative: Proactive approach to anticipating executive needs, identifying areas for improvement, and taking action to support the executive team
- Confidentiality: Ability to handle sensitive and confidential information with discretion and professionalism
- Research: Capability to conduct research and compile information on various topics to support executive decision-making
- Project Management: Experience in managing and executing projects, ensuring timely completion and meeting objectives
- Decision Making: Sound judgment and critical thinking skills to make informed decisions on behalf of the executive team when required
Bonus points!
- A second language (parlez-vous francais?)
You still here?
Great! It sounds like you might be our kind of team member. If you were nodding your head throughout this posting, then shoot us your resume and a quick note or a short video explaining why hiring you is a win-win. Please apply via the Indeed portal
Job Type: Full-time
Salary: $60,000.00-$70,000.00 per year
Benefits:
- Dental care
- Life insurance
- Paid time off
- Vision care
Flexible Language Requirement:
- French not required
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Supplemental pay types:
- Bonus pay
Application question(s):
- The President changes timezones frequently, does your schedule allow for flexibilty to be available outside of regular hours?
Education:
- AEC / DEP or Skilled Trade Certificate (preferred)
Experience:
- Executive Assistant: 5 years (required)
Work Location: Remote
